Governors

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James
Clerk: L. Prendergast

 

Date of Meeting: 26th November 2012 - 6.15pm

 

 

 

Attendance

Name

Governor

Associate Member

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Alex Ridall (AR)

ü

 

Present

Trevor Patterson (TP)

ü

 

Present

Geraldine Stride (GS)

ü

 

Present

Lee Jerwood (LJ)

P

 

Present

Morag Lucas (ML)

P

 

Apologies (fam circ)

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Apologies (work commitment)

Niki Crookdake (NC)

P

 

Apologies (work comm.)

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

       

Mr Andrew Gallini and Mrs Kate Chalker-Wye were present as observers.

 

Item

 

Minute

 

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by TP.

   

2.

The minutes of the 1st October meeting were agreed and signed.

   

3.

Matters arising;

Item 8. RH still converting policies to PDF format, so that they can go on to the school website.

Item 9. There had been a request for more information about the movement in and out of year groups.   PC and LA had been working on unpicking the data available. Pupil movement had had an effect but English as an additional language (EAL) was a key issue within that cohort. Further details are in the curriculum committee minutes and there is a very detailed report on Raise Online. Login details have been distributed to all govs.

PC had discussed the results with the School Improvement Partner, Mike Slaughter who had been happy with statistics and progress of the pupils in the current year 2 since they had joined the school.

Q; Are baseline assessments taken when a child joins the school mid year?

A; Not always if the child has come from another school in England or Wales as they may come with up to date information. If they come from elsewhere or have low levels of English, reading, spelling and comprehension tests will be done. The outcome is also based on how long the child has been in school if they have come from a country with a different age of school entry. The school also provides extra provision for EAL children if required. This is not a statutory requirement and does not take place in all schools.

Item 9. PC had been concerned that 10% of pupils had said in their pupil questionnaire that they felt they didn’t have an adult they could go to if they were worried at school. She plans to have a repeat questionnaire before Christmas to see if opinions have changed amongst pupils. It will be more age specific and the children will be asked if they mind having their names on the forms.

Item 12. HJ reminded Chairs of committees to make sure questions are highlighted in minutes and to make sure terms of reference are still valid. The number of times a matter has arisen should also be noted in minutes. Also, when reviewing policies, ask how changes have impacted on the work and progress of the children.

RH

2nd action

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PC

 

 

 

Chairs of committees

Next mtg

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Next mtg

 

 

 

 

Ongoing

4.

Head teacher’s report.

The School Development Plan was distributed at the meeting.

PC reported that there hadn’t been any exclusions for a considerable time. Thanks were given to LJ and his team and is also as a result of continued and ongoing staff training.

Confidential minute re; staffing. (Attached)

   

5.

Chairs Report.

HJ requested that all governors check the training available through the local authority, Diocese and online. Training will be an agenda item at all FGB meetings in future. All governors should have completed the National Training Programme for governors by the next meeting.

All govs

Next mtg

6.

Committee reports.

All were agreed.   Signed copies to clerk by return please.

Chairs of committees

By return

7.

Govs Plan.

Up to date for the term.   Committees to use this as a working document to check their work is up to date.

   

8.

Any other business

A reminder that the Christmas Fair is on December 1st from 11.30am.

   

15.

Date of next meeting; Monday 4th February   at 6.15pm

 

 

16.

Signed;

 

Chair; Harry James

 

 

 

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James
Clerk: L. Prendergast

Date of Meeting: 1st October 2012 - 6.15pm

 

 

 

Attendance

Name

Governor*

Associate Member*

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Alex Ridall (AR)

ü

 

Present

Trevor Patterson (TP)

ü

 

Apologies (fam reasons)

Geraldine Stride (GS)

ü

 

Present

Lee Jerwood (LJ)

P

 

Apologies (fam reasons)

Morag Lucas (ML)

P

 

Present

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

P

 

Present

Claude Scott (CS)

P

 

Present

       

 

Mrs Lexi Wakefield, Mr Wayne Phillips and Mr Andrew Gallini were present as observers.

* Tick box where appropriate

 

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by GS

   

2.

Declaration of Interest forms were distributed. To be returned by AR, TP and LJ asap.

AR, TP and LJ

ASAP

3.

LP was re-appointed as Clerk.

   

4.

HJ was nominated as Chair by GS, seconded by RH and elected.

GS nominated as Vice Chair by NK, seconded by AR and elected.

It was noted that MM had reached the end of her term of office, however it was agreed that in order to continue her excellent work on community cohesion and Governor Mark, she would continue as an associate member.

   

5.

The governor’s code of practice was adopted.

   

6.

The minutes of the 25th June meeting were agreed and signed.

   

7.

Matters arising.

Item 5. HJ is continuing his work with Paul Hodgins (Cabinet Minister for Education) and other Chairs of Governors. They are working on a model plan for governance within the borough which should be ready in the next month or so.

Item 7. HJ had distributed the governor’s evaluation forms. Of the replies received, there had been some good suggestions which had been implemented already.

Item 8. There are still some snagging issues to be concluded with Apollo. The football pitch is being re-turfed during half term, and some grass in places on the living roof is being replaced due to numerous leaks. There has been some wrangling between architects and builders regarding the specification of the roof. Money is still being withheld from Apollo until all matters are finalised.

   

8.

List of policies;

RH still converting policies to PDF format before they go on to the website. Care must be taken to ensure they are changed as they are updated each year if necessary.

RH

Next mtg

9.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10.

Head Teacher’s Report.

Discussing the end of year Key Stage results, PC reported it was important to analyse the data critically in order to decide what steps are to be taken in order to improve and be effective. This works into the SDP. Some areas are being delegated to subject co-ordinators from the Senior Leadership Team.

Thorough analysis will be available in October via Raise Online; PC recommended that govs have a look at the data (password and username in Chair’s report).

PC gave a Power Point presentation regarding the Local Authority KS1 data about the phonics test. (attached to minutes).

Q; Will literacy remain a key part of the SDP going forward?

A; Literacy will remain a key part of the SDP this year, with phonics being targeted in both EYFS and KS1. LSAs will also be giving targeted phonics work giving children additional support. The reception children will be staying at school all day after half term this year, giving them additional teacher time.

PC pointed out that the student profile within the school is more diverse than most other local authority schools (no. of children receiving free school meals, with additional educational needs etc). The school target for this year is to reach the local authority target, which is still seen as aspirational.

The KS1 result in maths had gone from 81 – 95% of children reaching level 2 or above, in line with the Richmond average. Maths had featured highly in the SDP last year with extra resources, introduction of maths families.

The reading and writing results were not as good as last year, and PC and LA have been looking in to why this had happened. One of the reasons given was the mobility of the children within the cohort.

Q; There has always been mobility, why has this produced a downward trend on this occasion?

A; Although children join and leave all the time,   on this occasion we had lost some higher attaining children and they had either not been replaced, or if new children had joined the school they have English as an additional language or came from completely different educational systems.

RH and AT requested that the SLT look at the movement in and out of other year groups year on year and report back. PC agreed to do this and report at the next curriculum committee meeting.

Q; Has the focus on maths impacted on literacy?

A; The extra focus on maths hadn’t taken any teaching time away from literacy, there had been other initiatives introduced over the year even though literacy wasn’t a focus for last year’s SDP.

KS2 data; PC distributed information from the DfE website regarding the breakdown of the Y6 cohort. All pupils had made at least 2 levels of progress from Y2 – Y6 for the second year running. Holy Trinity were the only Richmond school to achieve this.

PC and AR had taken part in a focus group with 2 other schools looking at how the learning support assistants are used. As a result of this, PC and the 2 other head teachers will be offering additional CPD as required, focussing on effective ways of working and increasing subject knowledge.

SDP; In ICT, the focus will be to ensure that the new resources are being used effectively. In sport, the “be the best you can be” initiative will continue, and we will be using the BUPA “start to move” project linked to the new curriculum.

End of term surveys;

PC is concerned that 10% of pupils answered “No” the question “Is there an adult you would go to if you were worried at school?” She will investigate further.

CS queried the comment on the staff questionnaire regarding the supervision of children on lunchtime detentions. PC replied that the matter had been raised in a SLT meeting and a rota will be put in place with a member of the SLT taking charge on specific days.

HJ noted the vast amount of hugely positive feedback from parents. Special mention was made to Mrs Skivington and Mrs Wadlow in the nursery, whose feedback was unanimously positive and grateful.

AR left the meeting.

Chairs Report.

HJ asked the question;

Q; As a governing body, should we set objectives each year, and if so, are we setting the correct ones?

A; RH thought it gave structure to the year, and was a positive step.

Governors objectives for the year were agreed as;

  1. The GB will undertake the Governor Mark process.
  2. All governors will visit the school at least once per half term with a specific purpose, including interacting with the children.
  3. All governors will record their visits to school on the form available from the office.

Governors visits;

These were encouraged as it helps the governors to get to know the staff and pupils and vice versa.   RH has had school lunch previously and will do so again shortly, in order to meet the children and see the standard of meals being served. When governors plan to visit, either individually or in small groups, they should let PC or HJ know what they would like to see / do and it will be planned accordingly. HJ also requested that challenge and discussions are minuted at committee level.

ML left the meeting.

 

 

 

 

 

 

 

 

GB

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PC

 

11.

Committee Reports;

The minutes were agreed.   Chairs to sign and return copies to Clerk.

LA observed that the new format of minutes, highlighting the Qs and As make them more concise.

Committee chairs

Next mtg

12.

Governor’s Plan;

This term’s work is almost up to date. HJ asked committee chairs to agree their terms of reference at their next meeting.

Chairs of committees

Next meeting

13.

Any other business;

HJ advised governors to read page 12 of the Director of Education’s report, as it contains information regarding E-Learning training available to all governors. If governors undertake any training, let RH know.

The PTA quiz night is on 19th October.   Tickets available from the school office.

LA advised that the choir will be taking part in the Young Voices event at the O2 Arena on January 28th 2013. If any governors would like to go, please contact her for more information. There would also be 2 carol concerts before Christmas. Dates to follow.

LA

14.

Dates for next year;

26th November – followed by social event

4th February

25th March

29th April

24th June – all at 6.15pm

 

15.

Date of next meeting; Monday 26th November at 6.15pm

 

16.

Signed;

Chair; Harry James

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James
Clerk: L. Prendergast

 

Date of Meeting: 4th February 2013

 

 

 

Attendance

Name

Governor

Associate Member

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Alex Ridall (AR)

ü

 

Present

Trevor Patterson (TP)

ü

 

Present

Geraldine Stride (GS)

ü

 

Present

Lee Jerwood (LJ)

P

 

Apologies (unwell)

Morag Lucas (ML)

P

 

Present

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

Kate Chalker-Wye (KCW)

P

 

Present

Andrew Gallini (AG)

P

 

Present

 

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by GS.

   

2.

There were no declarations of interest.

   

3.

The minutes of the 26th November meeting were agreed and signed.

   

4.

Matters Arising;

Item 3. RH has converted 39 school policies to PDF format for the website. More to do, but it is a long process which should be complete by the next meeting.

Item 3.9. Re; Do children feel that they had an adult in school that they could go to if they were worried about anything? The children had been asked the question again – the result had been roughly the same as before but those children who had answered “no” said that they would speak to a parent or friend first, which was re-assuring. Younger children had found the question difficult to understand and of the 10% that answered “no”, the majority were in KS1.

Item 3.12. HJ reminded Chairs of committees to highlight questions in minutes.

TP arrived at the meeting.

Item 5. Only a small number of governors had used the online training. There were comments that although the training modules were good, some of the wording in the questions is ambiguous.

 

RH

3rd action

 

Next mtg

5.

Head teacher’s report.

PC asked for help from another governor to look at how other schools achieve and maintain an attendance statistic of over 95%. NK and AG offered to help.

PC said that she doesn’t want to authorise any family holidays.

Q. What absence is authorised?

A. On occasion, when we have families from a long way overseas, an extended break is authorised. Also, for weddings / funerals. After discussion it was agreed that no family holidays will be authorised and documentary evidence of exceptional circumstances may be requested. A letter will be sent to parents confirming the decision and when this takes effect. The holiday request form will also be reviewed and changed where necessary.

KCW joined the meeting.

The School Development Plan (SDP) has been updated. PC is very pleased with progress especially the impact that the phonics work has had, which shows in the assessments currently taking place.

PC will be working with a consultant next week to discuss results, taking into consideration the current assessment cycle. Will report at the next meeting, but reminded govs that it is a working document which is updated and available to governors throughout the year.

LA said that a secure area of the school website will be available to governors soon with access to the SDP, School Evaluation Form (SEF) for reference. LA to email the link and password once it’s been set up.

HJ said that all governors should be aware of the key things that are happening within the SEF, the strength and weaknesses, and what is being done to address any issues.

Also, in committee meetings, members should be asking “what do we need to do to move from good to outstanding?” There should be clear analysis with areas for attention within the SDP and in the finance committee, for example, are we allocating money correctly towards areas for improvement?

PC: Phonics in the foundation stage and year one and writing in year 2 (from last years stats) is good at the moment. Progress data shows excellent progress with a need to focus on attainment. The staff are wholeheartedly behind this and gives a great opportunity for the school to get a set of good results before the next expected Ofsted inspection.

 

 

 

 

 

 

 

 

 

 

 

PC

 

 

 

 

 

 

 

 

 

 

 

PC

 

 

 

 

 

 

LA

 

 

 

 

 

 

 

 

 

 

 

 

Next mtg.

 

 

 

 

 

 

 

 

 

 

 

Next mtg.

 

 

 

 

 

 

When available.

6.

Chair’s Report.

HJ formally welcomed Andrew Gallini (AG) and Kate Chalker-Wye (KCW) to the governing body. AG is appointed through the Southwark Diocese and KCW through Holy Trinity Church.

As there has been confirmation from Ofsted that the school will not get an inspection until at least summer 2014, the focus should remain on continuing the process of reviewing procedures and structures as if we were still expecting an inspection soon.

The Governor’s Mark application is an ongoing process.

   

7.

Committee Reports.

The finance committee is close to setting next year’s budget. It is looking healthy and will include a 3 year plan.

   

8.

Governor’s Plan.

This is all up to date.   GS distributed a list of policies to Chair’s of committees detailing which policies need reviewing and when.

Q: Does each policy have to be reviewed each year?

A: GS – Yes, to keep each policy as a working document.   There may not be any changes necessary apart from dates, but it is useful to look over, to confirm that it is still current and working for the school’s needs.

There was a suggestion that a note should go in the newsletter to remind parents that policies are available to view on the school website.

PC

When all are available.

9.

Any other business.

The new governor’s details have to be added to the school website. HJ asked that all govs complete a short comment regarding themselves for the website.

 
 

Date of next meeting; Monday 25th March   at 6.15pm

 

 

 

Signed;

 

Chair; Harry James

 

 

 

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James
Clerk: L. Prendergast

 

Date of Meeting: 25th March 2013 - 6.15pm

 

 

 

Attendance

Name

Governor

Associate Member

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Alex Ridall (AR)

ü

 

Present

Trevor Patterson (TP)

ü

 

Present

Geraldine Stride (GS)

ü

 

Present

Lee Jerwood (LJ)

P

 

Present

Morag Lucas (ML)

P

 

Apologies (family reasons)

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Apologies (work commitments)

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

Kate Chalker-Wye (KCW)

P

 

Present

Andrew Gallini (AG)

P

 

Present

 

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by GS.

   

2.

There were no declarations of interest.

   

3.

HJ confirmed a change in future agenda presentation. There will now be up to 4 key priorities taken from the School Development Plan (SDP) as a focus for each meeting.

   

4.

The minutes of the 4th February meeting were agreed and signed.

   

5.

Matters Arising;

Item 4. #3   RH still converting policies.

Item 5. Re; authorisation of holidays during term time. PC had included the following academic year’s term dates in a newsletter, requesting that holidays are not booked in term time. This will be repeated during the summer term. Those children whose attendance falls below 80% receive a letter requesting a meeting.

PC had met with a consultant who had reported that the current assessment procedure is working well and shows effective teaching and good progress being made.

The secure area of the school website is up and running and can be accessed by going to the Communications / Information for Governors section and entering the password that had been distributed at the meeting.

Item 8. PC will note in the school newsletter when all policies are available for parents to view on the school website.

RH

 

 

 

 

 

 

 

 

 

 

 

 

 

PC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

When

applicable

6.

Head teacher’s report.

Looking at teaching and learning, there had been focussed training for staff in the first half of term and performance management for teachers had been brought forward with staff making their own action plans. This had happened before lesson observations and so far all had been graded as “good”.

TP joined the meeting.

Q: Approximately 80% of KS1 pupils are on target to reach the expected level of progress. Was this a concern?

A: The target had been set by the Curriculum Committee last year for pupils to make 2 sub levels of progress and not all pupils will meet the target.     The 100% target set this year was seen as being aspirational.

As teacher’s movement through the pay scale is now directly linked to pupil progress, PC requested that the personnel committee give much thought to this when making the annual pay increments.

Q; Are those teachers with pupils missing their targets fully supported?

A; Yes, there has been a focus on insets on teaching and learning and money has been spent on extra literacy and numeracy resources to support the teacher’s lessons.

Q; What is being done to get observations graded as “outstanding”?

A; The focus at the moment is to get all of the observations graded as good as a matter of course with the target of being able to grade a number of lessons as outstanding before the end of the summer term. The criteria for an outstanding lesson is extremely rigid. LA to put the document explaining the criteria for an outstanding lesson on the governor’s portal on the website.

PC gave a presentation on literacy, including the resources in use. This included Jolly Phonics cards, puppets and multi sensory books. The GB were shown examples of children’s learning journals and handwriting books.

From year 1 the children are also taught the Jolly Grammar scheme and the year 6 children now have a grammar and spelling test included in their end of year tests.

Intervention groups are in place for all those that require them.

Q; Can class work and homework be put into the same book so that parents’ can see the work going on in class and how it relates to homework?

A; The staff are happy with how things are at the moment with set days for homework to go home and be returned. It was also felt that some children might forget to bring the book back into school and it might also get damaged at home. The children take great pride in their learning journal and parents are encouraged to look at them before parent / teacher meetings held each term.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Next mtg

7.

Chair’s Report.

There will be a meeting for all governors on Monday 1st July at 6pm to look at data.

HJ to send notes from Leading the Way meeting for governors input as they feel necessary.

In future Aiming High minutes will be attached to the Curriculum Committee minutes.

HJ

asap

8.

Committee Reports.

Finance.

The draft budget has been set and is in a healthy position due to good management in the past when pupil numbers were low.

SEN report.

HJ had met with LJ and highlighted the fantastic progress made by the children with additional needs.   This was due to new systems bedding in well. LJ was thanked for his work who in turn praised his committed team.

Health & Safety.

Q: What is being done about the slippery surface in the infant playground?

A; PC had been to a number of schools to inspect alternative surfaces that can be used in all weathers. Will report back at the next meeting.

Curriculum.

An attainment and progress spreadsheet had been distributed. NK asked for any feedback or requests for additional information to be included in the future to be emailed to her or GS.

 

 

 

 

 

 

 

 

 

 

 

 

 

PC

Govs

 

 

 

 

 

 

 

 

 

 

 

 

 

Next meeting

As necessary

9.

Governor’s Plan.

This is complete and up to date. HJ requested that if there is anything that seems to be a focus at the wrong time of year, to let him know.

   

10

Training.

Clerk will now record all govs training. Governors to let her know when any has been completed, sending a copy of the certificate when presented / printed (if GEL online).

Govs

As necessary

11.

Any other business.

The recent year 5 residential to High Ashurst had been very successful. It is hoped to be an annual event.

 

12.

Date of next meeting; Monday 29th April   at 6.15pm

 

 

13.

Signed;

 

Chair; Harry James

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James
Clerk: L. Prendergast

 

Date of Meeting: 29th April 2013 - 6.15pm

 

 

 

Attendance

Name

Governor

Associate Member

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Alex Ridall (AR)

ü

 

Present

Trevor Patterson (TP)

ü

 

Present

Geraldine Stride (GS)

ü

 

Present

Lee Jerwood (LJ)

P

 

Present

Morag Lucas (ML)

P

 

Present

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Apologies (work commitments)

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

Kate Chalker-Wye (KCW)

P

 

Present

Andrew Gallini (AG)

P

 

Present

 

Observing; Mrs Tompkins, Mr Walsh, Mr Haarhoff. (see item 2)

 

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by TP.

   

2.

Presentation by School Council.

Four members of the school council; Sophie Tompkins, Daniel Haarhoff, Harriet Hutchen and Parker Walsh spoke to the GB. They explained that there is a boy and girl member for each junior year group.   Each child that wants to become a member has to write a speech and then a vote is taken.

This process happens in the autumn term each year, and a child can be elected for more than one year.

The members asked the GB a number of questions regarding how they became members, how long they serve for, did they enjoy being a governor, who was the longest serving.

The GB asked the children a number of questions, including; what changes would they like to see at school? (A zip wire)!

The children had also made an action plan showing ideas the school council had, how much it would cost to implement them, and ideas for a school council motto.

The GB thanked the school council for attending, and the quality and amount of work they have been doing.

The school council members and their parent observers left the meeting.

   

3.

Declaration of Interest.

There were no declarations of interest.

   

4.

The minutes of the 25th March meeting were agreed with a request from AG to add a question.

Clerk / AG

asap

5.

Matters arising;

Item 4 #3. RH to complete in the next two weeks.

Item 6. LA has put the School Development Plan (SDP), School Evaluation Form (SEF) and criteria for judging outstanding lessons on to the website. LA to redistribute the password.

Item 7. The Aiming High minutes were attached to the curriculum minutes.

Item 8. PC has been to some other schools to inspect their sports pitches and quotes are still being gathered. Will report back at next meeting.

Training. HJ to distribute a table of information detailing where governors can get information and training.

RH

 

 

 

LA

 

 

PC

 

 

HJ

In 2 weeks.

 

 

 

Asap

 

 

Next meeting.

 

 

Next mtg.

6.

Head Teacher’s Report.

PC reported that the focus remains on teaching and learning. Observations will continue throughout the term.

Q: Is there a reason for the increase in unauthorised absence?

A: Yes, there had been a number of families that went on holiday before the end of term. Absence is only authorised for illness, medical appointments or exceptional family circumstances.

Re; A3 on the agenda.

There is a sports committee consisting of staff, governors and parents. A strategy has been put together with the fitness of pupils being the focus. Coaching will be centered on sports that are played at borough level.

The girl’s football club has gone from 1 member to 26 over a term, with some really keen girls coming up through the year groups.

On an average week there are 220 attendees at some sort of sporting before or after school activity.

The homework topic for the last half term was to record a series of exercises over the weeks to measure the improvement of the children’s fitness levels. The results are currently being entered and analysed.

Q: How is the winning and losing in competitions handled?

A; It is felt that it is important that those children and teams that do well in sport are congratulated in the same way as those that do well in other subjects are. The children are also recognised for their effort and achievement when they don’t win.

There is a meeting at school on May 15th for parents, governors, and staff to discuss the redevelopment of the school field. All welcome.

Re; A4 on the agenda.

There are a number of ongoing strategies to ensure the children are being challenged in all areas of the curriculum including training during staff meetings, inset days and there are targeted before/during school maths, chess and literacy groups.

PC has held an evening parent information session explaining ways that they can challenge their children at home. It had been well received and will be repeated at a later date. LA to put the booklet that has been produced to support this on the website.

PC to report after the next assessment cycle if the children that have had the extra input had made more than usual progress, which would be the expected outcome.

Pupil Premium.

The school receives extra funding for each pupil that is entitled to free school meals. The Aiming High Committee (PC, GS and NC) will be conducting analysis of what is working nationally to close the gap between those children that received a fsm and those that don’t. Currently 80% of those entitled to a fsm are below the national average of the Early Years Foundation Stage Profile (EYFSP).   A number of options are currently being discussed to put in place for September and PC will report back at the next meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LA

 

 

PC

 

 

PC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Next mtg.

 

  

Next mtg.

7.

Committee Reports.

Premises. The school hall floor is starting to crumble. So far there has been a quote to replace of £20k. Other quotes will be sought, but £5k per year will be built into the asset management plan for the next four years to pay for it. In the meantime, the caretaker will make small repairs and re-polish.

Curriculum. HJ to let curriculum committee know in advance when a report is needed for a subject at the next GB meeting.

 

 

 

 

HJ

 

 

 

 

As needed

8.

Governor’s Plan.

Although this hadn’t been distributed prior to the meeting, HJ confirmed that all action points were up to date.

HJ requested that if any committee chairs had any ideas or suggestions to change or improve the plan, to please let him know.

   

9.

Clerk’s update.

A request for governors to keep clerk updated when they have completed training. Also to visit www.tengovernor.com.

Term dates for 2013-14 and 2014-15 were ratified.

   

10

Date of next meeting; Monday 24th June   at 6.15pm

 

 

 

11.

Signed;

 

Chair; Harry James

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James
Clerk: L. Prendergast

 

Date of Meeting: 24th June 2013 - 6.15pm

 

 

 

Attendance

 

Name

Governor

Associate Member

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Alex Ridall (AR)

ü

 

Present

Trevor Patterson (TP)

ü

 

Apologies

Geraldine Stride (GS)

ü

 

Apologies (away)

Lee Jerwood (LJ)

P

 

Present

Morag Lucas (ML)

P

 

Present

Lucy Ashby (LA)

 

P

Apologies (working from home)

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

Kate Chalker-Wye (KCW)

P

 

Present

Andrew Gallini (AG)

P

 

Present

 

Observing; Mrs Lexi Wakefield

Also Lucy Barber (Chair of the PTA)

 

 

Item

 

Minute

 

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by PC.

   

2.

There were no declarations of interest.

   

3.

The Chair of the Friends of Holy Trinity, Mrs Lucy Barber gave an update detailing the many fund raising events that have taken place over the past year, how much they have raised and what the money will be spent on.

PC gave thanks to her for the fantastic amount of work, dedication, good humour and helpfulness of the whole Friends team.

Lucy Barber left the meeting.

   

4.

The minutes of the 29th April meeting were agreed and signed.

   

5.

Matters Arising;

Item 4. Clerk had added the question requested by AG.

Item 5 (4#3). RH has completed the conversion to policies into PDF for the website. LA to co-ordinate in future.

Item 5# 6. LA has redistributed the password for governor’s area of website.

Item 5#8. PC has agreed on a quote for the new sports pitch and placed the order. The decision was taken with the advice of consultants (Synergy).

The work should be completed during the summer holidays (weather permitting).

Item 6.

LA has put the booklet from the information session on the website.

PC has been looking at the assessment data on Target Tracker. There had been some anomalies which are currently being investigated.   Will report back at the next Curriculum Committee meeting.

All governors were reminded of the data training session on 1st July and asked to attend if possible.

Pupil Premium; When the baseline data is taken for the new reception children in September, those that are adrift from their peers will be offered additional help in the afternoons until they stay all day after the October half term. This may also include children that don’t qualify for free school meals (FSM) and would probably be a focussed session rather that just keeping the children at school all afternoon.

Q: How do you show that the Pupil Premium (PP) is targeted for FSM children?

A; Although we record what the money is spent on, it isn’t ring fenced so can also include children that need extra support but don’t receive free school meals.

Item 7.

GS has agreed to put together a schedule for governor visits. To include when in the term is the best time to visit for observations, to meet the teacher counterpart etc. Will distribute for next term.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Start of next term.

6.

Head teacher’s Report.

Q; With reference to the Key Performance Indicators chart, were any teaching observations done during the autumn term?

A: Yes, but in the form of informal “learning walks” – dipping in and out of lessons.

Q: What is behaviour for learning?

A; Children are encouraged to do more than put their hand up and listen well. Looking for more advanced skills – setting their own targets, how homework can be developed and expanded, reviewing learning objectives and advanced study skills.

   

7.

Chair’s Report.

Academy Status; This will be discussed again at the second meeting of the next academic year. HJ to distribute and update before that meeting.

The priorities for the next academic year were discussed at the recent steering committee meeting.   Governors were urged to complete and return their evaluation survey asap.

Writing will feature on the School Development Plan for next year, but it was re-iterated that although something may not be on the SDP it doesn’t mean it’s not happening in school.

Q; Is there a skills audit of the full governing body yearly?

A; There hasn’t been one for a number of years, so will be updated following the return of surveys.

HJ has been encouraged about the level and number of questions being asked at committee level.

 

 

 

HJ

 

 

 

 

All govs

 

 

 

Before 2nd autumn term mtg.

 

 

By return.

8.

Committee Reports;

Personnel committee;

Q: When there is a confidential matter, how do the committee decide if the FGB should be informed?

A; The personnel committee makes the judgement on if the item needs full discussion.

Q; What is The Pod?

A; The enhanced behaviour provision for children with emotional and behaviour difficulties.

The pay policy for teachers is changing from September 2014. There is a need to make clear to teachers how the new policy will work and what is expected of them to advance up the pay scale.

The policy needs to be in place by the end of this academic year which is a very tight time frame.

There are various model policies available. The personnel committee need to look at them, make a recommendation and distribute to the full governing body in the next two weeks. The governors must then respond by return if happy with the recommendation or not. There will be an extra ordinary meeting before the end of term if required.

It is hoped to be able to let the teachers have the new policy before September 1st in order to meet the 1 year deadline before the change comes into force.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personnel committee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Within fortnight.

9.

Governor’s Plan.

There are a few items to be completed by the end of term.

   

10

Training.

HJ reiterated the importance of governors training and asked them to let clerk know when any had been completed.

   

11.

Any other business.

NC asked governors to read material that will be distributed before the data training and get back to her with any queries in advance.

The staff were thanked for their silent auction promises – it had raised approximately £1800

 
 

Dates for next academic year.

September 30th

November 25th

February 3rd

March 24th

May 12th

June 30th all at 6.15pm

 
 

Agreed and signed by Chair:

 

 

Date;

 

Holy Trinity CE Primary School

 

 

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James

Clerk: L. Prendergast

Date of Meeting: 30th September 2013 - 6.15pm

Attendance

Name

Governor*

Associate Member*

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Alex Ridall (AR)

ü

 

Present

Trevor Patterson (TP)

ü

 

Present

Geraldine Stride (GS)

ü

 

Present

Lee Jerwood (LJ)

P

 

Present

Morag Lucas (ML)

P

 

Apologies (visiting family)

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

Andrew Gallini (AG)

   

Present

Kate Chalker-Wye (KCW)

P

 

Present

Mrs Lexi Wakefield was present as an observer.

Mrs Helen Lascaris was present to give an I.T. presentation.

* Tick box where appropriate

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by TP

   

2.

Declaration of Interest forms were distributed.

   

3.

LP was nominated as Clerk by GS, seconded by NC and elected.

   

 

4.

 

HJ was nominated as Chair by GS, seconded by TP and elected.

GS nominated as Vice Chair by HJ, seconded by NC and elected.

It was noted that LJ had reached the end of his term of office, and thanks was given for all of the hard work he has undertaken.

Helen Lascaris will become the new teacher governor.

   

5.

The governor’s code of practice was adopted.

   

6.

The minutes of the 24th June meeting were agreed and signed.

   

7.

Matters arising.

Item 5. GS has distributed a schedule of proposed visits. The next curriculum meeting is on 11th November. Governor / teacher visit notes to GS before then please.

Item 7. Academy status. HJ to attend a meeting in November and will report back at a future meeting.

Governor survey. Most govs had returned their survey, and some suggestions have already been acted upon.

Item 8. The Pay Policy had been agreed, and distributed to teaching staff. It was agreed that the Appraisal Policy would also become part of the Pay Policy and sits with the personnel committee for review.

Named govs

Before 11/11

8.

Head teacher’s report.

PC distributed an updated version of her report with key performance indicators updated.

Q: How was the figure of 10% of observed lessons to be graded as outstanding decided?

A: This was a figure decided by PC and may be amended in future.

Q: How do we know that the 5R’s (readiness, resilience, resourcefulness, responsibility, reflection) is working?

A: It is hoped that it would be noticeable in the children’s behaviour, work attitude etc.   It will also work differently for different age groups and key stages. Certificates in the juniors will be given to children that have displayed one (or more) of these learning skills.

Q: Key Performance Indicators. 56% of children making 2 sub levels of progress overall in KS2 – is there any national average to compare this with?

A; No, but after talking to other Head teachers, PC thought it was a strong result.

Q; As PC has recently been on Ofsted Inspection training, does she stand by the lesson observation grades and how does this work with the new appraisal / pay policy?

A: The pay award decision in not only based on results of lesson observations, but data, evidence and pupil voice. PC felt the results of the observations would stand following her recent training.

It was noted that although all of the new outside enhancements look fantastic and the children love using them, there had been more scrapes and falls than usual. This was probably due to more children using the pitch and equipment for a longer period of time and also the sand on the pitch needs to be swept / rolled. PC to ask Mr Bell to do this.

PC has asked the school bursar to find out how much it would cost to recruit an extra t.a. for Y6 to the end of the financial year. A vacancy would be advertised if it is financially possible.

PC

PC

ASAP

Next mtg.

9.

Chair’s Report:

An amendment that the earliest we might receive an Ofsted inspection is Summer term 2014, not Autumn 2014 as stated.

   

10.

Committee Reports:

GS requested that all Chairs put a statement pertinent to Ofsted at the top of agendas.

Premises; As there is insufficient lighting in one of the year 1 classrooms, Mr Bell is going to put in some extra, temporary lighting. He has been in contact with Apollo to get details of where to get additional lighting.

Curriculum: 12 Year 6 pupils are taking part in the Brilliant Club, an initiative run by Sussex University.

Personnel; There is an admissions meeting next week to discuss making amendments to our policy for 2015-16 admissions. Any questions or comments should be sent to RH before then.

Named governor reports;

RE:Q: Has SIAMS (Statutory Inspection of Anglican and Methodist Schools) changed their inspection criteria in response to the changes in Ofsted inspections?

A: GS not aware of any changes.

Humanities; Miss Clifton and Miss Norman are now sharing the humanities co-ordinator role. It is being taught in blocks where an entire afternoon is given to history or geography. The sessions are well structured, researched and presented. It has been well received by the children who feel very involved, and achieve a lot. A block takes 3 afternoons and there are three per term.

Science; CS is meeting Miss Demirci on 15th October. There are 4 blocks per term. Science week is from the 17th to 21st March 2014.

All govs

ASAP

11.

Mrs Lascaris gave a computing presentation detailing the changes in the way it is taught in school and how money allocated for extra resources had been spent.

Thanks to Mrs Lascaris, RH and AT for all of their work in this area.

Q: How is computing used as part of lesson observations?

A: If computing had been used as part of the lesson being observed – what was the impact on the lesson?

Mrs Lascaris has carried out specific observations during computing lessons, and advice and training has been given where required.

School website; LA reported that we have a parent that has built and runs the PTA website. She has offered to update and run the school website too, and they will both merge.

It will look the same but be much easier to administer.

   

12.

Govs Plan:

Everything in the autumn has happened or will be completed soon. Targets for pupils will be agreed by the end of November and not 30/09 as stated.

The review of the SEF will be circulated before the next meeting.

HJ

Next mtg

13.

Training;

Please let clerk know if you have attended any training.

Please make every effort to attend the Preparing for Ofsted training at 6.15pm on 13/01/14.

 

   

14.

Clerk’s Update;

Chair’s of committees to forward dates of their meetings for the year.

Please forward a signed copy of committee minutes when agreed at next meeting.

Declaration of Interest forms to be returned by;

Chairs of comms

ML & AT

ASAP

Next mtg

15.

Any other business:

It states on the declaration of interest form that

Agendas of all Governors’ meetings and Governors’ committee meetings should contain the following heading;

“Governors are reminded of their duty to declare any direct or indirect pecuniary interest which may relate to any matter under discussion.”

Please add this as above instructed in future.

 
 

Date of next meeting; Monday 25th November at 6.15pm

 

 
 

Signed;

 

Chair;

 

 

Harry James

 

 

 

 

 

Holy Trinity CE Primary School

 

 

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James

Clerk: L. Prendergast (LP)

Date of Meeting: 3rd February 2014 - 6.15pm

Attendance

Name

Governor*

Associate Member*

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Suzie Durrant (SD)

ü

 

Present

Trevor Patterson (TP)

ü

 

Present

Geraldine Stride (GS)

ü

 

Present

Helen Lascaris (HL)

P

 

Present

Morag Lucas (ML)

P

 

Present

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

 

P

Apologies (away)

Claude Scott (CS)

P

 

Present

Andrew Gallini (AG)

   

Apologies (unwell)

Kate Chalker-Wye (KCW)

P

 

Present

Mrs Lexi Wakefield was present as an observer.

Mr Daniel O’Sullivan and Miss Hollie Morgan were present to give presentations.

* Tick box where appropriate

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by TP

   

2.

There were no declarations of interest.

   

3.

HJ welcomed SD to the governing body.

   

 

4.

 

Able, Gifted and Talented presentation.

HJ (named governor) and Daniel O’Sullivan (year 6 teacher and subject co-ordinator) reported that teaching staff identify more able children. They are tracked as all children are throughout the year and given challenging targets to stretch them. This includes all subjects, not just maths and literacy.

A group of year 6 children have just completed a project working with some PhD students at Cambridge University and had “graduated” that day.

There are also weekly celebration assemblies to recognise achievement both within school and at children’s extra curricular activities.

A number of examples of where children were given extra challenge were highlighted such as; the school newspaper, the Head Teacher’s Award, various sports competitions, taking part in the O2 choir event, performing at the Rose Theatre, deputy Mayor at the pupil parliament.

Modern Foreign Languages (MFL) presentation.

Hollie Morgan (year 3 teacher and subject co-ordinator) gave a presentation detailing how Spanish is taught throughout the school.

   

5.

Minutes of the 25th November meeting.

These were agreed and signed.

   

6.

Matters arising.

Item 4; Admissions Policy. The consultation process has ended and comment was received from the Diocese regarding the sibling versus foundation criteria order of ranking. After discussion it was agreed to keep the foundation criteria above siblings for 2015-16 admissions and monitor the applications for future years. Policy agreed.

PC said there had been discussion with the Diocese about legislation stating children should stay all day in reception from entry. Will keep the GB informed.

Item 7; There is a report about the Early Years Foundation Stage Profile in the curriculum minutes.

   

7.

Head teacher’s report.

 

There was considerable discussion about the situation in the school’s SEN provision (known as `the POD’). Two children were demonstrating very challenging behaviour and the school had a number of strategies to deal with it.

Q) What happens when a child is excluded?              

A) It depends on how long the exclusion is. In respect of a child that had been excluded recently, work had been sent home. The local authority were informed and if the child has a statement their case worker or family support worker would also be informed.

Q) Has having 5 children instead of the maximum of 3 exacerbated the problems within the provision recently?

A) PC thought that it almost certainly had.

Q) How did we end up with 5 children in the provision?

A) The SEN panel decided to place the children here. The behaviour of the children in the provision hadn’t always been as extreme as some have displayed currently. PC said that she couldn’t praise the staff in the provision enough for the way that they had been working recently in very challenging and difficult situations.

Q) Is the current situation having an effect on those other children with additional needs that aren’t part of the provision?

A) Yes, possibly at the moment. PC having ongoing discussions with the Senco to address this.

Q) Will we go over capacity in the provision again?

A) No, this is not something that PC would like to happen.

Q) Is there was anything that the governing body could do to help support PC and the school and to request alternative provision for at least one child. A) It was agreed that HJ & GS would compose a letter on behalf of the GB to Nick Whitfield (Head of Education) and Simon James (Head of SEN) at Richmond as a matter of urgency with a deadline for reply. Copy to be sent to govs.

PC also requested a letter of thanks to be sent to all staff in the provision stating thanks from the GB for their work.

Q) Re; raising standards in writing. Why are children working in mixed ability pairs?

A) Research has shown that for the maximum benefit in improving literacy using social groups that know each other works well and raises attainment overall. This will, of course, be monitored.

HJ / GS

HJ

Asap

asap

8.

Chair’s report.

HJ requested that Chairs of committees check the terms of reference and let him know of any additions or changes that need to be made to the governors plan.

Chairs of cttes.

Next mtg

9.

Committee reports;

Finance committee. HJ sent the final version of the financial audit. Requested that any comments are sent to him before the next finance committee meeting in March as it has to be approved then.

   

10.

SEF;

PC wants to have a long look at the SEF to make it more reader friendly.

TP left the meeting.

PC

Next mtg

11.

Governor’s Plan.

HJ asked that during committee meetings and training sessions, if any areas for improvement or change are identified to let him know so that they can be added to the plan. It was also suggested that items that are high priority are highlighted.

HJ

Next meeting

12.

Clerk’s update.

Requested the Chairs of committees send clerk 3 sets of recent minutes with examples of challenge, discussion and evidence highlighted. For Ofsted preparation folder.

Chairs of cttes.

Next meeting.

13.

 

LA asked governors email their pen portrait for the website.

AT thanked the school for all of the help and guidance received in preparation for his son’s successful St Paul’s application.

As necessary

asap

14.

Date of next meeting

March 24th at 6.15pm

 

15.

Signed

 

 

Harry James

Chair of Governors

 

 

 

Holy Trinity CE Primary School

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James

Clerk: L. Prendergast (LP)

Date of Meeting: 25th November 2013 - 6.15pm

Attendance

Name

Governor*

Associate Member*

Present/Absent/Apologies

Harry James (HJ)

ü

 

Present

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Apologies (work commitments)

Alex Ridall (AR)

ü

 

Apologies (unwell)

Trevor Patterson (TP)

ü

 

Present

Geraldine Stride (GS)

ü

 

Present

Helen Lascaris (HL)

P

 

Present

Morag Lucas (ML)

P

 

Present

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

Andrew Gallini (AG)

   

Present

Kate Chalker-Wye (KCW)

P

 

Present

Mrs Lexi Wakefield was present as an observer.

* Tick box where appropriate

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by TP

   

2.

There were no declarations of interest.

   

3.

Minutes of the 30th September.

An amendment was requested. HJ to sign once change has been made.

LP

completed

 

4.

 

Matters arising;

Item 7; GS had received the governor / teacher notes to date. Requested that this continues.

Item 8; An extra teaching assistant has been appointed for year 6.

Item 10. Admissions; Following feedback from the Southwark Diocesan Board of Education it was agreed to make a suggested amendment and send the proposed 2015-16 out for consultation.

 

 

 

 

 

 

 

 

LP

asap

5.

Head teacher’s report.

Q) Following the end of KS1 tests there appears to be a bigger gap between Pupil Premium pupils and non PP pupils. What is being done to change this?

A) This year intervention has been put in place earlier – in the first half term of reception to help close the gap.

PC discussed the Raise Online and data analysis.

Q) Who do we benchmark ourselves against?

A) Ofsted do this nationally and we do so against other Richmond schools. It was noted that we have more children with a SEN and more entitled to FSM than most other borough schools (but not all). There are many sets of data to look at and it’s very important to look carefully through them all.

There was discussion regarding the 2 sets of data that had been produced with lots of help from NC. (Distributed with papers for the meeting).

A request has been made to the local authority for moderation in writing to ensure that we are marking work at the correct level. It was stressed how important it is to know the cohort and to have robust reasons and strategies in place for any dips in results.

HJ had met with Daniel O’Sullivan (gifted & talented co-ordinator), and they hope to be able to report to governors in the February meeting. There has been professional development for teachers and assistants to help higher attaining pupils achieve level 6 at the end of KS2.

ML left the meeting.

Thanks was given to NC for the huge amount of excellent and detailed work she had done with data analysis.

   

6.

Committee reports.

Personnel; In the class numbers, Y4 should say 30 for Sept and Nov 2013.

Those present at the last 2 finance committee meetings need to be amended, then signed.

RH

HJ

Next mtg

Next mtg

7.

Governor’s Plan;

This has been completed this term to date. MA is not present at the meeting so the update of the FSP will be carried over to the next meeting.

HJ and PC to review the SEF and report at the next meeting.

MA

HJ / PC

Next mtg

Next mtg

8.

Academy status;

There was discussion about the merits of becoming an academy, but it was agreed that the school priority at the moment is to achieve an “outstanding” Ofsted judgement and look at it again then.

   

9.

Training;

Look at all of the training available and book on to any that are of interest or relevant to your role. Let LP know once any training has been completed.

All govs

Ongoing

10.

Any other business;

Q) How do we know that governor visits have had an impact?

A) After meeting the link teacher, discuss and agree action points and a time frame for review. Send a report to GS. It was agreed that governors can ask more informed and challenging questions if they have witnessed the school first hand, and it helps to focus where support may be needed.

   

11.

Date of next meeting; Monday 3rd February 2014 at 6.15pm

   
 

Signed;

 

Chair;

Harry James

 

Holy Trinity CE Primary School

 

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James

Clerk: L. Prendergast (LP)

Date of Meeting: 24th March 2014 - 6.15pm

Attendance

Name

Governor*

Associate Member*

Present/Absent/Apologies

Harry James (HJ)

ü

 

Apologies (other gov commitments)

Penny Cox (Head) (PC)

P

 

Present

Marie Ashton (MA)

ü

 

Present

Suzie Durrant (SD)

ü

 

Present

Trevor Patterson (TP)

ü

 

Apologies (away)

Geraldine Stride (GS)

ü

 

Present

Helen Lascaris (HL)

P

 

Present

Morag Lucas (ML)

P

 

Present

Lucy Ashby (LA)

 

P

Present

Robert Hawker (RH)

P

 

Present

Tony Tresigne (AT)

P

 

Present

Niki Crookdake (NC)

P

 

Present

Michele Marcus (MM)

 

P

Present

Claude Scott (CS)

P

 

Present

Andrew Gallini (AG)

   

Apologies (family commitments)

Kate Chalker-Wye (KCW)

P

 

Present

Gerry Stride was Chair in HJ’s absence.

* Tick box where appropriate

Item

Minute

Person(s) responsible for action (if any)

Date to be completed

1.

Prayers were led by GS

   

2.

There were no declarations of interest.

   

3.

The minutes of the meeting of 3rd February were agreed and signed.

   

4.

 

Matters arising.

Item 7.

HJ & GS drafted a letter to Nick Whitfield, but as negotiations are on-going regarding the SEN children at school, it hasn’t been sent.

A letter of thanks has been sent to all of the staff in the provision.

Item 8.

PC has looked at the SEF.

LP still waiting for some examples of challenge as previously requested. Will email those Chairs of committees that haven’t replied.

Item 13. LA has only received 2 pen portraits so far. Request that remaining govs do so asap.

KCW joined the meeting.

LP

All govs

Next mtg.

ASAP

5.

Termly update.

Thanks to NC for the very clear, concise and informative document.

NC talked the GB through the document.

MA joined the meeting.

PC talked through the page detailing actions being taken to keep the end of year targets on track.

Q) Are you concerned about the progress of maths in Y3?

A)PC has been speaking with maths families teachers to make sure appropriate interventions are in place and will review after the next round of assessments.

PC to decide whether to publish the termly update on the website – In full or in part.

PC

ASAP.

6.

Draft budget.

It was confirmed that the budget for 2014 / 2015 is very tight.

Although there are more children with SEN, some of those in reception don’t have their statement in place yet, so aren’t getting any additional funding. Also, the school still has to pay the first £6000 of extra support cost per pupil.

The GB should be aware of this and the effect it has on the finances of the school.

PC stated that although she would never wish to refuse to take a child as this is against the school ethos, the GB need to think carefully about in-year admissions of children with additional needs.

Discretion will be used on a case-by-case basis, taking into account the needs of the class, staff and child.

When a child comes into reception, they often don’t have a statement, and if they do and the parent has requested HT as their preference, there is usually no way to refuse.

PC had met with the head of SEN last week, and some additional funding had been approved with the expectation of more to follow.

The budget was approved with the guarantee of the extra SEN funding and that PC and the Senior Leadership Team would use discretion over in-year SEN admissions.

   

7.

Head Teacher’s Report.

PC hadn’t received any queries prior to the meeting.

It was reported that approval for Sheen Mount to become a 3 form entry school had been granted.

Q) Would this affect our numbers?

A) Due to the increasing number of applications for Holy Trinity, it wasn’t thought so.

In appendix 2 it was reported that there will be a very dramatic change to SEN funding from Sept 2014. This will be discussed further at the next meeting.

The Interim Inclusion Manager, Katie Hearsum had been appointed on a permanent basis following the usual recruitment process.

A reminder of the whole governing body Strategic Planning Day on Saturday 12th July. Further details to be distributed. All governors to attend if possible.

   

8.

Chair’s Report.

A reminder to all Chairs of Committees to distribute agendas and minutes 7 days prior to and after meetings.

Chairs of committees.

On-going

9.

Committee Meetings;

Personnel; An amendment that there will be 3 staff on maternity leave in September (2 teachers and one teaching assistant).

   

10.

Governor’s Plan.

This is up to date including the Foundation Stage review. Also the Asset Management and Admissions Policy have been completed and agreed.

   

11.

Date of next meeting

May 12th at 6.15pm

12.

Signed

 

 

Harry James

Chair of Governors

 

 

Holy Trinity CE Primary School

 

 

 

Item

 

Minute

 

Person(s) responsible for action (if any)

Date to be completed

 

1.

Prayers were led by TP.

     

2.

There were no declarations of interest.

     

3.

Katie Hearsum (KH), Inclusion Manager gave a presentation regarding the new SEN Code of Practice from September 2014. Summary attached.

Q). Does this only affect children with a statement?

A). No, it affects all children with additional needs – currently School Action or School Action Plus. This will be replaced with Education, Health and Care (EHC) plans.

Q). Is making the new proposals for Personal Budgets work feasible?

A). The first £4k (for non-statemented children) or £6k (with a statement) of funding is not available for the personal budget. If a parent wants control of the personal budget, the proposal must be agreed by Panel and there are clear and stringent guidelines on how it can be used and administered.

There is a 3 year roll out period, beginning with children in year 6, therefore there will be an overlap of the two systems.

The local authority are employing parent advocates to guide parents through the transitional period.

It was noted that this would almost certainly place additional administrative burden on Katie and PC and that this could have a budgetary implication in addition to increasing their workload.

Q) All schools have to publish their “local offer” on the website. Is this likely to level the playing field when it comes to the number of parents wanting to send their child with a statement to HT?

A). In theory, yes, but a lot depends on the welcome a parent receives from the school and word of mouth.

Q). Is this applicable to Gifted & Talented children as well?

A). No. Only those that would currently have a statement or school action / plus.

KH was thanked for her presentation and confirmed that she would provide regular updates.

     

4.

The minutes of the meeting of 24th March were agreed and signed.

     

5.

Matters Arising;

Item 4. LP still waiting for an example of challenge from a Chair of Committee.

Item 5. The termly update has been published in full on the website.

Item 8. Ongoing reminder to distribute agendas and minutes 7 days prior to and after meetings.

HJ

Chairs of committees

By return.

On going.

 

6.

Head Teacher’s Report.

GS commended PC for her excellent report.

Q) Attendance – still at approximately 95% - are you happy with this?

A) There is still a certain amount of unauthorised absence around the holiday periods. PC to study absence data of Pupil Premium, FSM and SEN children to see how they compare locally and nationally. Also to compare with children that don’t fall under any of these categories. SEN children tend to have more absence due to medical / assessment appointments. Will report back.

PC

Next mtg.

 

7.

Chair’s Report.

The strategic planning day is on Saturday 12th July from 10-4. Michele Robins is leading. Any gov that can’t attend to let Chair know.

This will follow a reflection week and will include focus groups with parents around the time of the annual surveys.

All govs.

By return.

8.

Committee Reports.

Safeguarding & Behaviour. An incident had been investigated and not recorded as bullying. It was suggested that it should still be regarded as an incident even if the complaint was found to be ungrounded and the parent hadn’t made an official complaint.

   

9.

Gov’s Plan.

Up to date. SEN policy almost complete, will be so by the end of the school year.

 

 

 

10.

Any other business.

PC has been appointed to the Achieving for Children Board.

TP had attended Governor’s Induction training and found it very useful, informative and detailed.

Discussion about the review cycle for policies.

Proposed that policies would be reviewed annually, by the relevant subject co-ordinator agreed with their governor counterpart. Statutory policies would still be agreed by the FGB.

Thanks to LA for the huge amount of work getting the policies on to the website.

Thanks to MM for producing the Kingfisher Frenzy Magazine – very professional and high quality.

PTA Casino Night - June 13th.

School summer fair – June 28th.

 

 
 

Date of next meeting

June 30th at 6.15pm

 
 

Signed

 

 

Harry James

Chair of Governors

 

 

 

 

Holy Trinity CE Primary School

 

Governors’ meeting (GB)

Quorum (one half of the number of governors in post)     Yes/No : YES

Chair: H. James
Clerk: L. Prendergast

Date of Meeting: 30th June 2014 - 6.00pm


Attendance

Name Governor Associate Member Present/Absent/Apologies
Harry James (HJ) ü   Present
Penny Cox (Head) (PC) P   Present
Marie Ashton (MA) ü   Present
Suzie Durrant (SD) ü   Present
Trevor Patterson (TP) ü   Present
Geraldine Stride (GS) ü   Present
Helen Lascaris (HL) P   Present
Morag Lucas (ML) P   Present
Lucy Ashby (LA)   P Present
Robert Hawker (RH) P   Present
Tony Tresigne (AT) P   Present
Niki Crookdake (NC) P   Present
Michele Marcus (MM)   P Present
Claude Scott (CS) P   Present
Andrew Gallini (AG) P   Present
Kate Chalker-Wye (KCW)     Apologies (work commitment)

Mrs A Wakefield was present as an observer

Mrs M Smyth (MS) was present as Chair of the PTA.


 

Item
 Minute  Person(s) responsible for action (if any) Date to be completed
1. Prayers were led by HJ    
2. There were no declarations of interest.    
3. MS talked through her end of year report – notes attached.Thanks to a large number of events over the year, just over £62k had been raised, giving a profit of just over £40k for the school.PC expressed her thanks for the amount of work undertaken, money raised, wonderful spirit and sense of humour of the committee. They had been a joy to work with.HJ added his congratulations. MS was presented with flowers and wine in gratitude.MS left the meeting.    
4.  The minutes of the 12th May meeting were agreed and signed.    
5. Matters Arising.Item 5. HJ had sent LP outstanding highlighted committee minutes.Item 6. To be addressed in the Head Teacher’s Report.Item 7. All govs to attend the strategy on 12th July apart from LA who has a prior commitment.    
6. Head Teacher’s Report.PC reported that attendance is now at 96% for the year compared to 95.27% for this time last year.   This is a significant step forward.In addition to her report, PC informed the GB that the nursery teacher – Liz Skivington has been asked to be lead EYFS teacher for Richmond. This is a testament to her work and good practice.HJ to send her a letter of congratulation.Q) What does re-constituting the governing body mean?A) Looking how the GB is formed – is it too big?   Govs should be appointed on a skills basis. This will be discussed in detail on the strategy day (12/07/14). HJ asap
7. Committee Reports.The final budget was approved.The safeguarding minutes hadn’t been circulated. LP to do so.It was requested that depreciation was more easily identifiable in the asset plan and budget spreadsheet.There was discussion about how to get parents to register for pupil premium now that R –Y2 will get fsm from September. LPChair of finance cte.
8. Survey headlines.NC was thanked for all of the work involved with the various surveys. The pupil data is not quite finished yet. A feedback report will be available to parents at the end of next week.The senior leadership team (SLT) are having a strategy day on Thursday 3rd July to look at the plans for next year and the issues raised in the surveys.There will be a launch event (possibly 17/09/14) to launch the schools vision and 5 year plan.  
9. Governor’s self-review.Questionnaires will be distributed this week. HJ requested that they are completed and returned by 16th July. HJ
11. Governor’s Plan.All outstanding items to be completed by the end of term.  
  Any other business.HJ announced that he will be standing down as a governor at the end of term. He has a huge workload and has decided that now is a good time to do so. HJ said he is happy to be leaving the school in such and strong position, it’s a wonderful place,   and has loved the fantastic journey he’s been on.PC, GS and TP all commented on the huge debt of gratitude Holy Trinity School owes HJ for the years of work he has put in, his calm, knowledgeable, professional attitude and help to PC, the staff and parents alike. He will say his goodbye to the staff and parents on the launch day in September.  
12. Date of next meeting. The 2014-15 meetings to be set after the strategy day.   
13. Signed   Harry James Chair of Governors

Holy Trinity CE Primary School

 

Holy Trinity CE   Primary School

 

Governors’ meeting   (GB)

Quorum (one half of the   number of governors in post)     Yes/No :   YES
Chair: Clerk: L. Prendergast   (LP)
Date of Meeting: 29th   September 2014 - 6.15pm

Attendance

Name Governor* Associate Member* Present/Absent/Apologies
Penny   Cox (Head) (PC) P   Present
Marie   Ashton (MA) ü   Present
Suzie   Durrant (SD) ü   Present
Trevor   Patterson (TP) ü   Present
Geraldine   Stride (GS) ü   Present
Helen   Lascaris (HL)     Apologies   - excused
Morag   Lucas (ML) P   Present
Lucy   Ashby (LA)   P Present
Robert   Hawker (RH) P   Present
Tony   Tresigne (AT) P   Present
Niki   Crookdake (NC) P   Present
Michele   Marcus (MM) P   Present
Claude   Scott (CS) P   Present
Andrew   Gallini (AG) P   Present
Kate   Chalker-Wye (KCW) P   Present
       

* Tick box where appropriate

Item

Minute

Person(s) responsible for action (if any) Date to be completed
1.

Prayers   were led by TP

   
2.

Declaration of   Interest   forms were distributed. Please   complete and return to clerk if not done on the night.

All   govs asap
3.

PC   nominated LP as Clerk, seconded by GS.

LP   elected as Clerk for this academic year.

   

4.

 

GS   nominated MM as Vice Chair, seconded by NC.   Unanimous vote to elect MM as Vice Chair for this academic year.

CS   nominated GS as Chair, seconded by ML.

Q) Were GS & PC worried   about their long standing friendship causing potential problems in the   future? Would they be able to put the   school interests above friendship if necessary?

A) All meetings   regarding the school had been on a very professional footing, with honesty   and impartiality. They work hard to   ensure that PC is always accountable, and if anything GS had been harder on   PC than Harry James in some meetings.

GS   and PC left the meeting for further discussion including;

“I   can’t think of a single situation where the children hadn’t been put first.”

“It   is very important to ask the correct questions during meetings, and have good   competency amongst the breadth of the GB”

“Transparency   is paramount – I have never felt that I was talking to 2 friends, only 2 people   with the children at the heart of what they do.”

GS   & PC re-joined the meeting.

Q) Are you prepared to   risk your friendship?

A) GS – The children   always come first, only want what’s best for the school.

PC   - It is also very important to GS and I as people with a strong faith that we are accountable   to God for the children. This comes   before any friendship.

GS   was unanimously voted as Chair for this academic year. She thanked the GB for the opportunity to   serve the school and its children. It   was agreed unanimously that we as a GB and the school as a whole owe Harry   James a huge debt of gratitude for the commitment and work he has undertaken   on its behalf. He has steered Holy   Trinity through huge changes, remaining a calm, knowledgable and friendly   Chair of Governors throughout.

   
5.

Terms of Reference.   (ToR)

ToR   were agreed for; personnel, finance, steering, premises, safeguarding &   behaviour, faith group and curriculum & standards committees.

Each   is to have a membership minimum of 3 governors plus the head teacher (or   alternate – to be agreed if the head teacher is not available).

In   the personnel committee ToR, remove the First Committee and Staff Appeal   Committee section.

Dates   of the FGB meeetings were agreed for the rest of the year.

Sub   committees to agree meeting dates and times and email them to Chair and   Clerk.

Chairs   of committees

ASAP

6.

Committee members.

MM   to join the Head teacher’s performance review group.

KCW   to join Safeguarding & Behaviour.

ML   to leave above committee.

CS   to join finance and personnel (including pay committee)

SD   to join finance.

AT   to become Chair of Finance committee and, therefore, join Steering committee.

GS   to distribute curriculum feedback year plan.

Subject   co-ordinators and link governors.

(information   attached).

If   any governors are willing to become link governor for art & dt,   educational visits or senior safety officer & infant leadership team,   please let GS know.

GS

By   next mtg.

7.

Policy Review.

LA   was thanked for all of the work in completing the policy review. Although not statutory, policies will   continue to be reviewed annually in order to keep them “live”, working   documents.   A request was made if it   could be stated on the review sheet which committee should be carrying these   out.

GS

Next   mtg

8.

Minutes of 30th   June meeting.

These   were agreed and signed. Tick added   against AG’s name to confirm his attendance.

   
9.

Matters arising.

Item   7; LP had circulated the safeguarding minutes.

To   date, 2 reception children are known to be entitled to free school meals (fsm)   – they are families already known to us.   There was discussion regarding incentivising parents to apply.

PC,   LA and clerk to discuss and report back.

PC,   LA

Next   mtg

10.

Head teachers report.

School   Improvement. It was agreed to work with schools in our locality group of   schools (formerly quindrat) rather than one particular school.

   
11.

School Development   Plan.

This   will be complete by the next meeting.

Q) Have there been any   children with SEN in the new cohort, and has it made any impact?

A) There are children   in reception with statements, or being assessed. PC is meeting Simon Jones (head of SEN) in   November to discuss.

ML   left the meeting.

   
12.

Committee Reports.

Q) What is “toilet   twinning”?

A) We pay a certain   amount per year, per toilet to enable the charity to build toilets in other   parts of the world that don’t currently have plumbed in facilities.

Q) Does Faith group   include other religions?

A) Faith Group is part   of our Christian distinctiveness, but members of other faiths are welcome to   join.

   
13.

Govs Plan.

GS   would like to continue the plan already in use, with a request that Chairs of   committees use the ToR to make sure that all items are dealt with over the   course of the year. Send their year   plans to GS asap so that they can be fed in to the overall Govs Plan.

Chairs   of ctte.

ASAP

14.

AOB.

TT   reminded govs to be aware of the level of preparation needed prior to Ofsted inspection. There is training available and PC to meet   with Andy Philips and will report back with any recommendations.

TP   left the meeting.

LP   requested that any outstanding skills audits be returned asap.

LP   requested that govs remove Harry James from their governor contact list.

Q) In the Instrument of   Government is states that there is a trust – what does this mean?

A) Don’t know – will   investigate.

PC

Govs

GS

Next   mtg

ASAP

Next   mtg

15. Date of next meeting

November 24th   at 6.15pm

16.

Signed

 

 

Gerry Stride

Chair of Governors

Holy Trinity CE Primary School

 

Holy Trinity CE   Primary School

 

Governors’ meeting   (GB)

Quorum (one half of the   number of governors in post)     Yes/No :   YES
Chair: Gerry Stride Clerk: L. Prendergast   (LP)
Date of Meeting: 24th   November 2014 - 6.15pm

Attendance

Name Governor* Associate Member* Present/Absent/Apologies
Penny   Cox (Head) (PC) P   Present
Marie   Ashton (MA) ü   Present
Suzie   Durrant (SD) ü   Present
Trevor   Patterson (TP) ü   Present
Geraldine   Stride (GS) ü   Present
Helen   Lascaris (HL)     Present
Morag   Lucas (ML) P   Present
Lucy   Ashby (LA)   P Present
Robert   Hawker (RH) P   Present
Tony   Tresigne (AT) P   Present
Niki   Crookdake (NC) P   Present
Michele   Marcus (MM) P   Present
Claude   Scott (CS) P   Present
Andrew   Gallini (AG) P   Present
Kate   Chalker-Wye (KCW) P   Present
       

* Tick box where appropriate

Item

Minute

Person(s) responsible for action (if any) Date to be completed
1.

Prayers   were led by TP

   
2.

There   were no declarations of interest.

   
3.

The   minutes of the 29th September meeting were agreed and signed.

   

4.

 

Matters arising;

Item   5: Sub committees had agreed their   meeting dates for the year. Some still   to let the clerk know.

Item   6: It had been decided not to distribute a curriculum feedback year plan, as   having a termly report from the subject governors was very useful last year and   should continue this year. Subject   co-ordinators should complete a gov visit form when in school and a   curriculum report afterwards. Email to   GS termly.

Item   7: Policy review. GS has completed this and emailed it to   govs.

Item   9: Reception class parents had been   sent a form to check if their child would be entitled to free school   meals. There had been a 64% response   resulting in 2 new approved claims.   The replies were put into a draw and a child had received a free   school tracksuit and cardigan.

Item   13: It was decided not to put all action points from the sub committee terms   of reference in to the year plan.   Chairs asked to ensure that all action points from their terms of   reference are covered over the course of the year, to be checked at the end   of year steering committee meeting.

Item   14: Andy Philips has been in to   deliver more Ofsted training. He made   it very clear that govs should be on the “front foot”. The senior leadership team has compiled a   list of key messages. PC to email.

KCW   joined the meeting.

The   skills audits have all been returned.

GS   has checked with the Diocese and the school is a trust. The Southwark Diocese   are the trustees and it is in place to safeguard the Christian character of   the school.

Chairs   of cttees

PC

ASAP

ASAP

5.

Head teacher’s report.

Q) Is there any news on   how subjects will be assessed from September 2015 with the implementation of   the standards driven curriculum.

A) No, not as yet. PC,   LA and NC had attended a conference recently and the DfE speaker didn’t have   an answer. It is agreed that   benchmarking with other schools will be very important.

Q) What is the latest position concerning low   numbers in nursery this year?

A) There is currently 1 place left following   offers for January admission.

Q) Why are we reconstituting the governing   body?

A) It is a legal obligation, aiming to make   governing bodies skills based boards rather than the current stakeholder   model. This should be completed by the   end of the spring term. GS to speak to   a number of govs, then email the proposed changes for agreement before the   next mtg. There may be an interim   meeting if govs think this is necessary, although GS thought the changes   would be minimal.

GS

Next   mtg.

6.

Chair’s report.

GS   thanked the FGB for all of the work being undertaken on behalf of the   school. Following a discussion with governor’s   support it was requested that Chairs do not clerk their own sub committee   meetings from now on. Minutes should   be taken by members on a rota if possible, using a set of previous minutes as   a template.

If   there are any confidential minutes it should state that there is a   confidential minute. It should be   added as an appendix, not circulated, sent to the clerk and kept securely at   school.

   
7.

Assessment, progress   and targets.

NC   was thanked for all of her work on data.   Going forward, the termly update will be the key performance data in   order not to overload govs with documents.   All govs are welcome to ask any questions relating to targets, data etc.   or request additional information at any time. The targets were agreed.

   
8.

Pupil Premium (PP)   statement;

Q) Why does it say that   85 pupils are eligible for Pupil Premium then 61 further down the table?

A) Will check this?

Q) Is having teaching   assistants in each class a focussed enough use of PP?

A) Yes, it allows for small intervention   groups to be used as required.

Q) Why is there a   contribution to swimming listed in financial support?

A) Swimming is   partially subsidised by the PTA and the PP is used to cover a shortfall from   contributions made by parents entitled children.

LA

Next   mtg

9.

SEF & SDP

The   current SDP is a skeleton at the moment.   More actions to be added throughout the year with a clear focus from   the 5 year plan detailing what the school is working towards.

It   was thought that the sports premium grant hadn’t been received, although it   now transpires that it has.

   
10.

Committee reports.

Q) Do we have the   resources to cover all of the activities mentioned in the music report?

A) Yes, some of them   are already in place.

If   any governors are able to take of the role of art subject coordinator, please   let GS know.

Q) How would the % of teaching judged as   outstanding effect our Ofsted grading?

A) A consistently good   grading with some outstanding lessons should give an outstanding judgement on   teaching, but Ofsted never make a judgement on only one factor.

Any   gov

ASAP

11.

Year Plan.

This   was agreed.

   
12.

Training.

It   was emphasised how important regular training is for govs, and recommended   that a refresher course should be undertaken every 3 years to take in new   legislation and initiatives.

   
13.

Any other business

LA   asked AG and TP to send her their information for the website, and for any   other govs to check their profile and let her know of any changes.

AG   & TP

ASAP

14. Date of next meeting

January 26th   2015 at 6.15pm

15.

Signed

 

 

Gerry Stride

Chair of Governors

Holy Trinity CE Primary School

 

Governors’ meeting (GB)
Quorum (one half of the number of governors in post) Yes/No : YES
Chair: Gerry Stride Clerk: L. Prendergast (LP)
Date of Meeting: 23rd March 2015 - 6.15pm

 


Attendance

 

Name Governor Associate Member Present/Absent/Apologies
Penny Cox (Head) (PC)   Present
Marie Ashton (MA)   Present
Suzie Durrant (SD)   Apologies (unwell)
Trevor Patterson (TP)   Present
Geraldine Stride (GS)   Present
Lucy Ashby (LA)   Apologies (unwell)
Robert Hawker (RH)   Present
Tony Tresigne (AT)   Apologies (work commitments)
Niki Crookdake (NC)   Present
Michele Marcus (MM)   Present
Claude Scott (CS)   Present
Andrew Gallini (AG)   Apologies (family commitments)
Kate Chalker-Wye (KCW)     Present

         Mr Julian Allbut was also present as an observer.

 

* Tick box where appropriate

Item

Minute Person(s) responsible for action (if any) Date to be completed
1.

 Prayers   were led by TP   

   
2.  Apologies   were heard on behalf of those governors not attending.      
3.

 There   were no declarations of interest.       

   
4.  The   minutes of the 26th January meeting were agreed and signed.    
5.

Matters arising. Item   5. AG still to send his statement for   the website. LA to follow up. Item   11. The sports statement has been put   on to the website.

 LA  ASAP  – 3rd request.
6.

Assessment, progress   and targets.

GS   thanked NC on behalf of the GB for all of the hard week and depth of   information contained in the performance data document.NC   talked through the document.PC   reported that she is currently undertaking some investigations into how the   school can support any families fill any gaps with numeracy work at home   using computer apps and software etc.

Q) The data states 21% of children in year 1   having SEN, what sort of SEN is this?

A) Mainly autistic,   speech and language, some undiagnosed at present. On   page 12 it states years 1 and 4 are below 50% of targeted progress in   reading. The number of children with autism in year 1 had impacted reading   and writing which has affected year 1 results.

Q) What is the reason   behind the dip in year 4?

A) This is a high   achieving year group therefore the demands are more complex. The data is being scrutinised again.

Q) Does one teacher mark each year groups books?

A) Marking books are moderated by the subject   co-ordinators, senior leadership team and sometimes externally by teachers   from other local schools. There will   also be moderation next term in science and early years baseline data.

Q) Who does the   moderation of science in years 2, 4 and 6?

A) A local authority   co-ordinator of science.The   depth of analysis helps staff to be specific in targeting interventions that   are needed. There is strong evidence   of very good progress being made having set high standards.

Q) How does this impact   every teacher?

A) Each individual   child has a record on Target Tracker so that teachers can closely monitor   progress.

Q) With the new   curriculum how will the greater demands be achieved when there are no extra   hours and more expected of the children? Will standards dip?

A) Nationally standards   probably will dip initially but our expectations are already higher which   will create uplift. 

GS   thanked PC and all staff involved in both work and tracking of children’s progress.

   
7.

Finance

The 3 year plan had been distributed. By the end of year 3 there should be a verysmall surplus following 3 annual overspends. The main drivers of this are; an increased number of children with statements following changes to how SEN is funded and fewer children receiving pupil premium funding. There has also been a generous amount allocated to depreciation.The budget will be looked at following the forthcoming general election if there is any change to school funding.The finance committee will re-examine the amount put aside for depreciation and report back to the next meeting.It was requested by the finance officer – April Owens that all quotes are sent to her as a matter of course.

 AT  Next mtg.
8.

Committee and named governor reports.

There was a request to look at the seemingly ever increasing number of documents sent out before each GB meeting to see if this could be reduced.PC and GS are looking at ways that sub-committees can work more effectively. Any changes will be discussed and finalised by the Steering Committee.Clerk requested that all minutes that are agreed at the beginning of committee meetings are signed at the time and left on her desk.

  GS & PC    

Chairs of committees.

 Next mtg.    

 

Ongoing.

9.

Head teacher’s report.

Following a recent locality meeting it has been agreed to have a moderating and benchmarking process next year amongst local schools. A project manager will be appointed to arrange and co-ordinate events from locality funding.PC and GS to attend a meeting regarding multi academy trusts. Will report back at the next meeting.

GS thanked PC and the religious education (RE) co-ordinator, Jenny Trought for the amount and quality of work undertaken for the recent SIAMS inspection. RE to be included in the governor’s year plan for next year.

Q) Following the exclusion of a child from the enhanced provision, were there still problems in this area?A) It was a fixed term exclusion which triggered a meeting with SEN management at the local authority amongst others to review the child’s needs. The local authority and school have put in additional support.The post of Deputy Inclusion Manager will be re-advertised after Easter.

 PC/GS  Next mtg.
10.

Pay Policy.

The pay panel has been upgraded to pay committee because of the importance of its workload.On page 6 of the policy there were some figures to be added and PC to check with the local authority if the unions have been consulted about the document.It was unanimously agreed that the policy be adopted subject to the addition of figures on page 6 and clarification of union consultation.

 PC  Next mtg.
11.

Governor’s Year Plan.

This is up to date. There will be a few additions for next term in light of recommendations of the SIAMS inspection report.

   
12.

Training.

Please update clerk once any training has been completed.

   
13.

Any other business.

TP is running a marathon to raise money for Karis Kids Charity. TP to send sponsorship link to govs.

 TP  ASAP
14.

 Date of next meeting.

Monday 11th May at 6.15pm.  
  Signed Gerry Stride
Chair of Governors
 

 


 

Holy Trinity CE Primary School

 

Governors’ meeting (GB)
Quorum (one half of the number of governors in post) Yes/No : YES
Chair: Gerry Stride Clerk: L. Prendergast (LP)
Date of Meeting: 11th May 2015 -6.15pm

 


Attendance

 

Name Governor Present/Absent/Apologies
Penny Cox (Head) (PC) Present
Marie Ashton (MA) Present
Suzie Durrant (SD) Present
Trevor Patterson (TP) Present
Geraldine Stride (GS) Present
Lucy Ashby (LA)  √ Present
Robert Hawker (RH) Present
Tony Tresigne (AT) Present
Niki Crookdake (NC) Present
Michele Marcus (MM)  √ Present
Claude Scott (CS) Present
Andrew Gallini (AG) Apologies (daughter unwell)

         Mrs Kate Patterson (KP) - school Chaplain and Mr Joe Lowther (parent) were also present.

Item

Minute Person(s) responsible for action (if any) Date to be completed
1.

 Prayers were led by Mrs Patterson.

   
2.

Chaplain’s Report.

KP discussed her role. She stated that there is a strong connection between Holy Trinity Church (HTC) and school. Her role is a pastoral one – listening rather than counselling, but referring on to counsellors if requested or necessary. Children and staff are also seen for a confidential conversation. Kate did comment that space is sometimes an issue and a dedicated area would be helpful but she appreciates that space is at a premium.

Kate is also involved in school worship planning – devising a series of “Unlikely heroes in the Bible”, also assisting with RE lessons and visits that the children make to Holy Trinity Church.   Parenting classes have also been run, both at school and HTC and will continue going forward.AT joined the meeting.

KP continued that she is working with Karis Kids which is also supported by the school, she will be visiting there in the summer and will meet up with Brian who has been sponsored through his education for a number of years now. She will be running a stall at the summer fair where children can make friendship bracelets to take on her trip.

Q) Does the chaplain have a voice on the school website?

A) Yes, and there is also a link to Karis Kids and HTC.

Q) Does she work with families of other, or no faith?

A) There are regular notices in the weekly newsletter so any parent can get in touch, and any child in school can speak to the chaplain.

   
3.

Joe Lowther was introduced to the GB as a prospective foundation governor. He spoke briefly about his family and employment history.

   
4. Apologies were received and accepted for AG.    
5.

RE & Worship report.

GS explained how RE is taught including the year plan and assessment process that has been devised by Mrs Trought (RE Co-ordinator).PC discussed the SIAM’s Toolkit. This is a document giving very detailed information of every aspect of RE teaching, worship and our Christian distinctiveness. It is a working document that governors should be aware of and can be sent on request.

Q) What is the difference in how RE is taught at Holy Trinity compared to a non-Church school?

A) Not very much. RE is a statutory subject. Maintained schools would have a weekly RE lesson with a majority Christian input and daily acts of worship. Holy Trinity might spend a little longer each week on these lessons.Thanks was given to Mrs Trought for the quality and quantity of work that she has done with the subject.

Q) Does Godly Play work for boys – particularly those with autism?

A) Yes, they are well supported in the lessons. Individual children decide how they want to participate. It can be just listening, playing, with art or working quietly. Boys are equally as positive about Godly Play as girls.KP and Joe Lowther left the meeting.

 Any govs.  If requested.
6.

Declaration of Interest.

There were no declarations of interest.

   
7.

Minutes of 23rd March meeting.

These were agreed with a correction and signed by the Chair.

   
8.

Matters arising.

Item 5. AG has sent his statement for the website.

Item 7. AT explained that the 3 year budget will be tight, with depreciation protected for major assets of the school.

Item 8. The volume of paperwork distributed for this meeting had been significantly reduced. Chair looking at ways to reduce this further, and will discuss with the steering committee later on in the term.

Unsigned committee meeting minutes were distributed to Chairs for signature. AG still to sign as absent.

Q) Request that the agenda be more specific about any reports that will be given verbally so that govs are not searching for them.Item 9. PC and GS attended the meeting about multi academy trusts (MAT) and reported on the various ways that they could operate. Some already exist in Richmond and it was reported that there is to be an open consultation about Richmond Park Academy forming a MAT with other local primary schools (not HT). Concerns have been raised about reduced access at RPA for our children if this happens. The date for the consultation will be distributed when it is known. The Diocese is also looking at the impact MATs might have.

Item 10. The figures have been added to the pay policy.

Item 13. TP has run the marathon to fund raise for the Karis Kids Charity.

   
9.

Equality Objectives Review.

LA read the objectives to the meeting. They were agreed and will be distributed with these minutes.

   
10.

Curriculum reports.

GS has included a summary with the papers for this meeting but is happy to send full reports to any governors that ask.MA and AT to add relevant points from their maths and sports reports respectively.AT talked through the sports report. There is a lot more sport taking place throughout the school. The pe co-ordinator (Alex Auton) is entering the school for the Gold Kite mark, which is an aspirational target. Thanks noted to Alex and Helen Lascaris from last year for their excellent work and also the dedication of the support staff and impact of including sport in the SDP.

 MA and AT  ASAP
11.

Committee reports.

Personnel update; A Deputy Inclusion Manager has been appointed and will begin on a 0.8 contract in September.

   
12.

Head teacher’s report.

PC has met with all of the support staff. There are a couple of vacancies in the Kingfisher Club and a teaching post to recruit for September.

   
13.

Chair’s report.

The governor’s action plan had been distributed following recommendations from the SIAMs and Governor Mark reports.MM is to distribute a 360 degree review questionnaire about GSs performance. GS requested that all governors respond honestly and punctually.KCW has resigned as a governor for personal reasons. Joe Lowther will be welcomed to the GB if it is agreed at the next PCC meeting. There will then still be one foundation governor vacancy (HT PCC).There was a request that all governor’s newsletters could be 'ParentMailed' to parents in future.

   
14.

Governor’s Year Plan.

All up to date for this term so far.

   
15. Any other business.PC is running 2 data information sessions for parents on Wednesday 15th July in the day and evening.    
 16. Date of next meeting Monday 29th June at 6.15pm.  
  Signed Gerry Stride
Chair of Governors
 

 


 

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